Participating in Municipal Decisions

Participating in Municipal Management & Decisions

The Integrated Development Plan (IDP):

Every municipality must have a 5 year plan that explains how it will improve residents’ lives. The plan must:

  • Identify development priorities and major projects the municipality will undertake
  • Explain how the municipality will finance these projects
  • Indicate what tenders will be issued

The IDP is reviewed every year when the budget is drafted. The IDP is linked to the political term of
councillors. After local elections, a council can choose to develop a new IDP or adopt the previous one.

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The IDP (Integrated Development Plan) which must be a 5 Year bankable business plan for the Municipality, presented every year by the executive team, is an excellent starting point. OUTA – Local is the perfect vehicle to inform, create awareness and transparentize to the community, the process and requirements of an inclusive IDP to ensure genuine public participation and beneficial results.

· Does my municipality’s IDP consider all the major issues present in this community, or does it leave something out? Does it help to preserve or improve the environment?
· Is this plan going to be implemented in a step-by-step way where responsibilities of all those implementing it are clearly stated?
· Is the implementation going according to plan, or are there major blockages that have arisen. What can be done to resolve these?

Monitor government:

  • What are the plans in the IDP and have they been implemented?
  • Conduct an assessment of government delays
  • Find out the facts! For example, if your municipality has contracted a company to build roads or toilets, find out:
    • Who is the person responsible for the project?
    • Demand a copy of the contract or service delivery agreement
    • How much money has been spent on the project?
    • Who has received the money that has been spent?
    • What work has been completed?
    • How many people are without a particular service in your community?
    • How long have they been waiting for this service?
    • What has government done to provide them with alternatives?

Public Participation

The Municipal Systems Act enshrines the importance of direct
citizen participation:

  • in municipalities’ decision making
  • election of councillors every five years.
  • community involvement in local government.

Your Municipal Calendar

The community, including local businesses, are the “shareholders” of the municipality and have every right to know where the money, be it MIG funding, equitable share, other grants and income from rates and taxes, is being spent. Transparency must be fostered by providing the public with timely, accessible and accurate information.

The Municipal Calendar indicating timelines for finalization of the Budget, SDBIP, Annual Financial Statements, Annual Report, In-Year reporting, Adjustment Budget and the IDP, must be circulated and made known to the public. It is convenient for Municipalities to keep information away from the taxpayer, this way few questions will be asked.
The point of departure would be the IDP, the IDP should be a bankable business, outlining the annual development of the Municipality and key performance indicators

Below the most important items pertaining to the Annual Municipal Calendar including timelines.

· National Treasury notice to Municipalities before 20 January of the amounts to be made available as MIG funding and Equitable Share.
· Mayor to submit quarterly financial report to Council
· MM to submit previous month’s financial report to the Mayor
· Submission of mid-term budget and performance assessment
· Mayor to table annual report containing the audited financial statements as well as the Auditor General’s report of the previous financial year to Council

· MM to submit previous month’s financial report to Mayor

· Consideration of the annual report by the Council
· MM to submit previous month’s financial report to the Mayor
· Mayor to table reviewed Integrated Development Plan and forthcoming budget before the end of March in Council
· Availability of Integrated Development Plan and budget to be published in local newspapers
· Invitation to public to comment on Integrated Development Plan and budget
· Notice of Budgetary transfers between Municipalities

· Mayor to submit quarterly financial report to Council
· MM to submit previous month’s financial report to the Mayor

· Council considers the Integrated Development Plan and budget, which must be approved before the end of June
· MM to submit previous month’s financial report to the Mayor

· Mayor to table the Service Delivery Budget Implementation Plan (SDBIP) to Council after the approval of the budget
· MM to submit previous month’s financial report to the Mayor
· Mayor to ensure that the performance management agreements of senior managers reporting to the MM as well as the MM are made public within 14 days

· Mayor to submit quarterly financial report to Council
· MM to submit previous month’s financial report to the Mayor

· MM to submit previous month’s financial report to the Mayor

· Mayor to table the process plan roster for the review of the Integrated Development Plan and the forthcoming Municipal budget
· Review of the Integrated Development Plan
· Review of the budget policy
· Programme of public participation
· MM to submit previous month’s financial report to the Mayor

· Mayor to submit quarterly financial report to Council
· MM to submit previous month’s financial report to the Mayor

· MM to submit previous month’s financial report to the Mayor

· MM to submit previous month’s financial report to the Mayor
· Municipal entities to submit their annual report to Council